How to Refresh Email on Mac: A General Guide

Welcome to this article where we will be discussing the steps you can take to refresh your email on Mac. Keeping your email updated and refreshed is crucial to ensure you don’t miss any important emails, so it’s important to know how to do it.


Step 1: Open Mail

The first step to refreshing your email on Mac is to open the Mail app. You can find it in the dock or by searching for it in Spotlight (the magnifying glass icon in the top right corner of your screen). Once you have it open, you will need to select the account you want to refresh.

Step 2: Go to the Inbox

Once you have selected the account you want to refresh, you will need to go to the inbox. This is where all of your new emails will appear. You can do this by clicking on the “Inbox” folder in the left sidebar of the Mail app.

Step 3: Click on the “Mailbox” Menu

With the inbox selected, click on the “Mailbox” menu in the top left corner of the screen. From there, you will see a drop-down menu with various options.

Step 4: Select “Take All Accounts Offline”

In the “Mailbox” menu, select the option that says “Take All Accounts Offline.” This will disconnect your email accounts from the server.

Step 5: Wait a Few Seconds

After you have taken your accounts offline, wait a few seconds before proceeding to the next step.

Step 6: Select “Get All New Mail”

Once you have waited a few seconds, go back to the “Mailbox” menu and select “Get All New Mail.” This will initiate the process of refreshing your emails.

Step 7: Wait for Emails to Refresh

Depending on how many emails you have in your inbox, it may take a few minutes for them to refresh. Be patient and let the process finish.

Step 8: Check Your Inbox

After the process has finished, go back to your inbox and check to see if your emails have been refreshed.

Step 9: Repeat if Necessary

If you still don’t see all of your new emails, you can repeat the process by going back to the “Mailbox” menu and selecting “Get All New Mail” again.

Step 10: Check for Software Updates

If refreshing your email didn’t work, you may need to check for software updates. Go to the “Apple” menu in the top left corner of your screen and select “Software Update.” This will check for any updates you may need to install.

Step 11: Contact Your Email Provider

If none of the above steps work, you may need to contact your email provider for further assistance. They may be able to help you troubleshoot the issue.

Step 12: Restart Your Mac

If all else fails, you can try restarting your Mac. This may help refresh your email and solve any issues you may be having.


Now that we’ve gone over the steps to refresh your email on Mac, let’s dive a little deeper into why it’s important to do so.

When your email is not refreshed, you may miss important emails from clients, colleagues, or friends and family. This can lead to miscommunications and missed opportunities.

Refreshing your email ensures that you have the most up-to-date information in your inbox. It also helps to clear out any outdated emails that may be cluttering up your inbox.

In addition to refreshing your email, it’s important to keep your inbox organized. You can do this by creating folders for different types of emails (such as work, personal, and spam), unsubscribing from unwanted emails, and setting up filters to automatically sort your incoming emails.

Tips and Tricks

1. Use Keyboard Shortcuts

Using keyboard shortcuts can help you navigate your email faster. Some useful ones to remember include “Command + N” to compose a new email and “Command + Delete” to delete an email.

2. Schedule Time to Check Your Email

If you find yourself constantly checking your email throughout the day, consider setting aside specific times to do so. This can help you stay focused on other tasks and avoid distractions.

3. Unsubscribe from Unwanted Emails

Unsubscribing from unwanted emails can help declutter your inbox and make it easier to find important emails.

4. Use Filters to Automatically Sort Your Emails

Filters can help you automatically sort your incoming emails into different folders. This can save you time and help you stay organized.

5. Don’t Use Your Inbox as a To-Do List

Using your inbox as a to-do list can lead to a cluttered and overwhelming inbox. Instead, use a separate app or system to manage your tasks and goals.

6. Use Folders to Organize Your Emails

Creating folders for different types of emails (such as work, personal, and spam) can make it easier to find the emails you need and keep your inbox organized.

7. Delete Emails You Don’t Need

Deleting emails you don’t need can help keep your inbox tidy and make it easier to find the emails you do need.

8. Set Up Email Signatures

Setting up email signatures can save you time when composing emails and make your emails look more professional.

9. Use a Third-Party Email App

If you don’t like the default Mail app on your Mac, consider using a third-party email app. There are many options available, so do some research to find one that meets your needs.

10. Keep Your Email Password Secure

Keeping your email password secure is crucial to protect your personal and sensitive information. Be sure to use a strong and unique password, and avoid sharing it with anyone.

In conclusion, refreshing your email on Mac is a simple process that can help ensure you don’t miss any important emails. By following the steps outlined in this article and implementing some of the tips and tricks, you can keep your inbox organized and stay on top of your emails.

Advantages and Disadvantages

Knowing how to refresh your email on a Mac is essential for those who rely heavily on email communication for work, school, or personal purposes. However, like any other technology, refreshing email on a Mac has both advantages and disadvantages. Here are 10 advantages and 10 disadvantages for your consideration.


  1. You can quickly view new emails without having to constantly check your Inbox.
  2. Refreshed email allows for more efficient communication, making it easier to respond to important messages in a timely manner.
  3. Refreshing your email can also improve the overall functionality of your Mac by freeing up storage space.
  4. You can customize your email refresh settings to suit your needs, ensuring that you are always up-to-date with new messages.
  5. Refreshed email can increase productivity by providing timely notifications of important messages or information.
  6. You can filter refreshed email to prioritize important emails, ensuring that you never miss critical correspondence.
  7. Refreshing your email is convenient and saves time by allowing you to quickly access new messages without having to navigate through your Inbox.
  8. Regular email refreshing can help prevent data breaches by ensuring that you are always up-to-date with the latest security updates and patches.
  9. You can configure email refreshing to only occur when your computer is connected to a trusted network, helping to protect your sensitive information.
  10. Refreshing your email can help you stay organized by allowing you to easily sort and search through messages.


  1. Refreshing your email too frequently can cause your computer to slow down or freeze.
  2. Regular email refreshing can also lead to decreased battery life on your Mac due to increased activity.
  3. Too many notifications from refreshed email can be distracting and disruptive.
  4. Automatic email refreshing can lead to increased and unnecessary data usage, which can be costly for those with limited data plans.
  5. Refreshed email can also cause clutter in your Inbox if you receive a large volume of emails on a regular basis.
  6. If not set up correctly, email refreshing can lead to missed or delayed messages.
  7. Refreshed email may not display properly if your computer or email application is not updated to the latest version.
  8. Allowing your computer to automatically refresh email without proper security measures in place can put your personal or sensitive information at risk.
  9. If your email contains sensitive or confidential information, automatic refreshing can increase the risk of data breaches or cyber attacks.
  10. Certain email providers may not allow for automatic refreshing, limiting the functionality and convenience of the feature.

Overall, refreshing your email on a Mac can offer many advantages in terms of convenience, productivity, and organization. However, it is important to weigh these advantages against the potential disadvantages and risks, and to take proper precautions to ensure the security and functionality of your email refresh settings.


1. Why do I need to refresh my email on Mac?

Refreshing your email on Mac helps you to check for new emails and update your inbox. Without refreshing, you may miss out on important messages.

2. How do I refresh my email on Mac?

You can refresh your email on Mac by clicking on the “Mail” menu and selecting “Check for new mail” or by pressing the “Command + Shift + N” keyboard shortcut.

3. What should I do if my email doesn’t refresh on Mac?

If your email doesn’t refresh on Mac, you can try quitting and reopening the Mail app or logging out and back in to your email account. You can also check your internet connection and ensure that your email account settings are correct.

4. How often should I refresh my email on Mac?

It’s recommended to refresh your email on Mac at least once every hour. However, this depends on how often you receive important emails and how frequently you need to check your inbox.

5. Will refreshing my email on Mac delete any messages?

No, refreshing your email on Mac will not delete any messages. It will only update your inbox with new messages if there are any.

6. Can I schedule my email to automatically refresh on Mac?

Yes, you can schedule your email to automatically refresh on Mac. Go to the “Mail” menu, select “Preferences”, and then click on the “General” tab. Check the “Check for new messages” box and select how often you would like your email to refresh.

7. Is it safe to refresh my email on Mac?

Yes, it is safe to refresh your email on Mac. However, you should always ensure that you have strong passwords and antivirus software installed to protect your email and computer from any security threats.

8. What should I do if my email still doesn’t refresh after trying everything?

If your email still doesn’t refresh after trying everything, you should contact your email provider or IT support for further assistance.

9. Can I refresh multiple email accounts on Mac?

Yes, you can refresh multiple email accounts on Mac by selecting all of the accounts that you want to be refreshed and clicking on the “Check for new mail” option.

10. Will refreshing my email on Mac affect my email storage?

No, refreshing your email on Mac will not affect your email storage. It will only update your inbox with new messages if there are any.

11. Can I customize how my email refreshes on Mac?

Yes, you can customize how your email refreshes on Mac by going to the “Mail” menu, selecting “Preferences”, and then clicking on the “Accounts” tab. From there, you can choose how often each account is checked for new messages.

12. What happens if I refresh my email while I’m offline?

If you refresh your email while you’re offline, your Mac will try to connect to the internet and update your inbox as soon as you’re back online.

13. Can I refresh my email on Mac from my iPhone or iPad?

Yes, you can refresh your email on Mac from your iPhone or iPad by syncing your email accounts across all of your devices.

How to Refresh Email on Mac

Email is a crucial part of our daily lives, and Mac makes it easy to access our emails from one place. Sometimes, we may experience issues where our emails are not syncing or updating. In this article, we will discuss how to refresh email on Mac and ensure that you never miss an important email again!


Refreshing email on Mac is a simple process that can be done by following a few easy steps. Whether you are using the default Mail app or a third-party app, make sure to check for updates, clear caches, and check your internet connection if you experience any syncing issues. Remember to always keep your email app up to date and organized to improve your productivity and efficiency. We hope that this article has been helpful in solving any issues you may have had with refreshing your email on Mac.


Thank you for taking the time to read this article about how to refresh email on Mac. We hope that you found it informative and useful. If you have any additional questions or issues, feel free to reach out to your email provider or consult with a tech expert. Don’t let a simple syncing issue keep you from receiving important emails. Keep your device up to date, clear your cache, and check for internet connectivity, and you’ll be well on your way to a more streamlined email experience. Until next time, happy emailing!