How to Take a Screenshot on Mac and Crop: Complete Guide

Taking a Screenshot on Mac and Cropping: Step-by-Step Guide with Tips and Tricks

Have you ever wanted to take a screenshot of your Mac’s screen? Perhaps you need to show someone an error message or capture an image for a presentation. Whatever your reason may be, taking a screenshot on a Mac is a straightforward process that can be completed in just a few clicks. In this article, we will walk you through the steps for taking a screenshot on a Mac, as well as how to crop the screenshot to your desired size.


1. Identify the area you want to capture – Before taking a screenshot, it’s important to know exactly what you want to capture. You can choose between capturing the entire screen, a specific window, or a selected portion of the screen.

2. Press the necessary keys – To take a screenshot of the entire screen, press Command + Shift + 3. To capture a specific window, press Command + Shift + 4, and then press the Space Bar to change the cursor to a camera. To select a portion of the screen, press Command + Shift + 4 and then drag your cursor to select the area you want to capture.

3. Locate your screenshot – Once you have taken your screenshot, it will be saved to your desktop by default.

4. Open the screenshot – Double-click on the screenshot to open it in Preview.

5. Choose the crop tool – In Preview, select the crop tool from the toolbar, or use the keyboard shortcut Command + K.

6. Crop your screenshot – Adjust the selection box to crop your screenshot to the desired size. Press Enter or click on the crop button when you’re done.

7. Save your cropped screenshot – Click on File > Save. Choose a location to save your cropped screenshot and give it a name.

8. Keyboard shortcuts – If you take a lot of screenshots, you can save time by using keyboard shortcuts. To change the location where your screenshots are saved, go to Terminal and type in the command defaults write location ~/Desktop/ (or whatever path you prefer).

9. Use Grab – The Grab app is a built-in tool on Macs that allows you to take screenshots and annotations. You can access it from the utilities folder or by using the search function.

10. Use third-party apps – There are many third-party apps available that can help you take screenshots, such as Snagit or Skitch. These apps offer additional features and customization options.

11. Edit your screenshots – Preview also allows you to edit your screenshots by adding text, shapes, and other annotations. You can also adjust colors and contrast.

12. Share your screenshots – Once you have taken and edited your screenshot, you can easily share it with others by email, social media, or other messaging apps.


Taking a screenshot on a Mac is a useful skill that can help you save and share information with ease. The process is relatively simple, but there are a few different ways you can capture and crop your screenshot. By using keyboard shortcuts, third-party apps, or built-in tools like Grab and preview, you can customize your screenshots to meet your specific needs.

Cropping your screenshot is also an important step that can help you focus on the most critical information. The crop tool in Preview allows you to select the exact portion of the screenshot you want to keep. You can also resize the selection box to ensure that the cropped image is the right size for your needs.

Tips and Tricks:

1. To capture a screenshot of your Mac’s Touch Bar, press Command + Shift + 6.

2. If you want to capture a screenshot with a delay, use the keyboard shortcut Command + Shift + 5 and select Options > Timer.

3. If you’re taking screenshots for documentation purposes, consider using a tool like CloudApp or Droplr to upload and share your screenshots easily.

4. For even more control over your screenshots, try using tools like Snagit or Skitch. These apps allow you to add custom annotations, arrows, and shapes to your screenshots.

5. If you’re taking multiple screenshots in succession, try holding down the Control key while pressing the screenshot keyboard shortcut. This will save your screenshots to the clipboard instead of your desktop.

6. When taking a screenshot, be mindful of sensitive information that may be visible on your screen, such as passwords or personal data.

7. Preview can also be used to convert your screenshots to different file formats, such as JPEG or PNG.

8. To prevent your screenshots from cluttering up your desktop, consider creating a dedicated folder to store them.

9. If you want to take screenshots with more advanced features, such as video recording or gif creation, consider using a tool like Kap.

10. Don’t forget to experiment with different tools and techniques to find the method that works best for you! Taking screenshots can be a valuable skill for day-to-day use, as well as for professional purposes.

Advantages and Disadvantages of How to Take a Screenshot on Mac and Crop

If you are a Mac user, you might find it quite convenient to take screenshots of your screen and crop them to save space or just highlight a certain area of the screen. However, like any other tool or feature, there are advantages and disadvantages of taking screenshots on a Mac and cropping them. In this article, we will discuss both sides so that you can make an informed decision.


  1. Quick and Easy: Taking a screenshot on a Mac is effortless, and once you know the keystrokes, you can have a screenshot within seconds.
  2. Cropping: The ability to crop a screenshot is useful, especially when you want to focus on one specific area of the image.
  3. Enhance Creativity: Screenshots can be used for various purposes, including creating tutorials, user manuals, or even visual aids for presentations. They are a quick and easy way to enhance creativity.
  4. Save Time: Using screenshots can save you a lot of time since they can be used to capture error messages or other issues, which can then be sent to technical support teams to help resolve the problem.
  5. Organize Files: By cropping screenshots, you can save space on your hard drive and keep your files organized.
  6. Share with Ease: It is easy to share screenshots with others via email, social media, or message apps.
  7. Available on all Macs: Any Mac user can take screenshots, and the feature is available on all Macs, including laptops, desktops, and iPads.
  8. Selective information: Cropping a screenshot provides the ability to highlight specific information over the entire screen.
  9. No Third-Party Programs: You don’t need to download any third-party programs to take screenshots or crop them on a Mac, making the process free and accessible.
  10. Versatility: You can take screenshots on a Mac from any program running on your computer, including web browsers.


  1. Storage Issue: Screenshots can take up a significant amount of space on your hard drive, especially if you take a lot of them and don’t delete them regularly.
  2. Cropping: While cropping is a helpful feature, it can also be time-consuming when you have to crop multiple screenshots at once.
  3. Time Stamps: Screenshots are time-stamped, which can be a disadvantage if you want to use them anonymously or need them for legal reasons.
  4. Quality: The quality of a screenshot may not be suitable for all purposes since screenshots are not high-quality images.
  5. Cluttering: Taking too many screenshots can lead to clutter on your desktop.
  6. Not Interactive: Screenshots are not interactive, so they may not be suitable if you need users to interact with the content.
  7. Editing Limited: Unlike graphics programs, the ability to edit screenshots is somewhat limited, so you may not be able to make the changes you desire.
  8. No Video Screenshots: You cannot take screenshots of videos in motion, which can be a disadvantage if you need to capture a specific moment.
  9. Distorted Aspect Ratio: The aspect ratio of a screenshot may differ from your screen depending on the resolution, which can lead to a distorted image.
  10. Not a Universal Approach: Taking screenshots on a Mac may not be a viable option if you need to capture content on non-Mac platforms.

In conclusion, the advantages of taking screenshots on a Mac and cropping them outweigh the disadvantages. You can use them for various purposes, and although there are some drawbacks, the ability to quickly and easily capture and organize information far outweighs the disadvantages. Knowing when and how to take a screenshot and crop it on a Mac can be a powerful tool for anyone working on a Mac device.


1. How do I take a screenshot on my Mac?

To take a screenshot on your Mac, press Command + Shift + 3. The screenshot will be saved as a PNG file on your desktop.

2. Can I choose where to save the screenshot?

Yes, you can change the default location by using the Command + Shift + 5 shortcut and selecting “Options” and then “Save to”.

3. How do I take a screenshot of a specific area?

Press Command + Shift + 4 and then use your mouse to select the area you want to capture.

4. Can I take a screenshot of a specific window?

Yes, press Command + Shift + 4, then press the Space bar. Your cursor will turn into a camera icon and you can click on the window you want to capture.

5. How do I crop a screenshot on my Mac?

Open the screenshot in Preview, select the portion you want to keep, and press Command + K to crop it.

6. Can I use keyboard shortcuts to crop a screenshot?

Yes, select the portion you want to keep and press Command + K.

7. How do I crop a screenshot in Preview without using keyboard shortcuts?

Select the portion you want to keep, go to “Tools” and select “Crop”.

8. Can I resize a screenshot in Preview?

Yes, select the screenshot in Preview and go to “Tools” and select “Adjust Size”.

9. How do I change the file format of a screenshot?

Open the screenshot in Preview, go to “File”, select “Export”, and choose the desired file format.

10. Can I take a screenshot of the Touch Bar on my MacBook Pro?

Yes, press Command + Shift + 6 to take a screenshot of the Touch Bar.

11. How do I access screenshots taken on my Mac?

All screenshots are saved on the desktop by default. You can also find them in your “Pictures” folder under “Screenshots”.

12. Can I change the default screenshot file name?

Yes, use the following terminal command: defaults write name “newname”.

13. Can I change the screenshot file format without opening Preview?

Yes, use the following terminal command: defaults write type “file format”.

How to Take a Screenshot on Mac and Crop

As a Mac user, one of the handiest features you’ll come across is the ability to take screenshots with just a few key presses. Whether you need to capture important information from a website or save a snapshot of your favorite game, taking screenshots on your Mac is a quick and easy process that can save you a lot of time and effort.

The process of taking a screenshot on a Mac entails using a combination of a few keys, depending on what you want to capture. There are different ways to take a screenshot on your Mac, but the most common one is by using the keyboard shortcuts of Command + Shift + 3. This will capture the entire screen, and it will be saved on your desktop as a PNG file. To crop the image after, follow the following steps:

Cropping the Screenshot

After taking a screenshot using the above-mentioned keyboard shortcut, you can crop the image and select the specific part that you want to keep. Here’s how to do it:

  1. Open the screenshot on your Mac by double-clicking on it. You will be able to see the full image
  2. Click on the “Markup” button, which is represented by a pen icon at the top-right corner of the window. The Markup toolbar will appear.
  3. Select the “Crop” tool, which is represented by a square with diagonal lines on the toolbar.
  4. Drag the edges of the cropping field to select the area you would like to crop.
  5. Click “Done” when you are satisfied with the selection, and the cropped image will be saved.

Conclusion and Closing

Now that you know how to take a screenshot on your Mac and crop it to the desired size, you can make the most out of this feature. It’s a great way to save important information, capture a moment in time, or document something for future reference. Knowing how to do it properly will save you a lot of time and hassle, and you’ll be able to get your screenshot tasks done with ease. Good luck!

Thank you for reading this article on how to take a screenshot on Mac and crop it. We hope you found it informative and helpful. If you have any comments or questions, please leave them below, and we’ll be happy to help. Until next time, happy screenshotting!